St. Fachnan & St. Attracta’s N.S.


Administration of Medication Policy




An Administration of Medication Policy has been drafted through a collaborative school process and has been ratified by the Board of Management. Your child’s health and safety is of prime concern to us and it is essential that parents and teachers work together for the good of the child in this regard.




The policy as outlined was put in place to;


•Safeguard school staff that are willing to administer medication

•Ensure that the strictest guidelines and controls are in place and that clear instructions are available to staff

•Protect against possible litigation


Relationship to School Ethos:


The school promotes positive home-school contacts, not only in relation to the welfare of children, but in relation to all aspects of school life.  This policy is in keeping with the school ethos through the provision of a safe, secure and caring school environment and the furthering of positive home-school links.


Aims of this Policy:


The aims and objectives of the policy can be summarised as follows;


•Minimise health risks to children and staff on the school premises

•Fulfill the duty of the BOM in relation to Health and Safety requirements

•Provide a framework within which medicines may be administered in cases of emergency or in instances where regularised administration has been agreed with parents/guardians




Medical Information


It is important that the school is aware of any medical condition that may affect your child during the school day. This may include information on allergies, eyesight etc.  Please fill in the relevant space in the Medical Information Form and Permission Slip.  If there is no such condition, please write ‘NONE’.


In the case of a child becoming ill at school, parents/ guardians will be contacted.  You will be notified if your child has any fall involving a bang on the head.  Please make sure you have filled out and sent an Emergency Contact Information Form to the school.


Infection in School


Infections in school children are common. However, not all infectious diseases are contagious. In the case of contagious diseases (chicken pox, infective hepatitis, measles, mumps, rubella (German measles), scarlet fever, glandular fever, whooping cough, impetigo (school sores), ringworm (tinea), head-lice, scabies), all parents/ guardians will be informed by letter. If you discover that your child has an infectious disease please inform the school immediately, especially in the case of an illness which may affect other children. Please keep your child away from school until he/ she is clear of infection and check with your GP when your child is fit to return to school. Head-louse infection is a regular problem in the classroom. Please keep your child at home until he/ she is fully clear of the problem.


First Aid


From time to time minor incidents such as cuts and abrasions etc. will occur. The staff at the school will deal with these by washing the cut with water and if necessary applying a plaster.  Parents are expected to check under the plaster when the child returns home from school.

If for any reason you do not want us to treat cuts etc, please contact the school.. Y

A first aid box is kept in the Staff Room containing anti-septic wipes, anti-septic bandages, sprays, steri-strips, cotton wool, scissors etc.  A full medical kit is taken when children are engaged in out of school activities such as tours, football/hurling games and athletic activities.




Administration of Medicines


In – School Procedures:


You are required to complete the form detailing any medical information that may affect your child while at school. The Board of Management requires that parents inform their child’s teacher in writing of any medical condition their child may have. It is the parent’s/ guardian’s responsibility to notify subsequent teachers. While the Board of Management has a duty to safeguard the health and safety of pupils when they are engaged in authorised school activities this does not imply a duty upon teachers to personally undertake the administration of medicines. No teacher is obliged to administer medicine or drugs to a pupil and any teacher willing to do so works under the controlled guidelines outlined below and with specific authorisation of the BOM.



•Prescribed medicines will only be administered after parents of the pupil concerned have written to the BOM requesting the Board to authorise a member of the teaching staff to do so. The Board will seek indemnity from parents in respect of any liability arising from the administration of medicines

• Under no circumstance will non-prescribed medicines be either stored or administered in the school.

•The school generally advocates the self administration (e.g. inhalers) of medicine under the supervision of a responsible adult, exercising the standard of care of a prudent parent.


•No medicines are stored on the school premises.  A small quantity of prescription drugs will be stored in the Staff Room if a child requires self-administering on a daily basis and parents have requested storage facilities.  Parents are responsible for the provision of medication and notification of change of dosage


•A written record of the date and time of administration must be kept


•Written details are required from the parents/guardians to the BOM giving the name of the child, name of medication and prescribed dosage, whether the child is capable of self-administration, the circumstances under which the medication is to be given by the teacher and consent for it to be given; when the parent is to be notified and where she/he can be contacted. It is the parents responsibility to check each morning whether or not the authorized teacher is in school unless an alternative arrangement is made locally



•In addition, parents must ensure that teachers are made aware in writing of any medical condition which their child is suffering from.  For example children who are epileptics, diabetics etc. may have a seizure at any time and teachers must be made aware of symptoms in order to ensure that treatment may be given by appropriate persons.



Under normal circumstances* no oral medicine or tablets will be administered by the staff.  This includes medicines which have been prescribed by your own doctor for your child.

If your child is ill enough to require medicine while in school, please keep him/ her at home until the treatment is completed.  

Children are not permitted to keep medication in their own possession.  Parents/ guardians may think it appropriate on certain occasions for older children to bring medicines into school (e.g. Paracetamol). The class teacher must be informed in writing if your child is carrying medicine of any sort (including cough sweets, cold-sore creams and other pharmaceuticals).  The note should identify the medicine and give the child permission to self-administer it.  However the teacher will store the medicine for the duration of the school day. It is the responsibility of the child to remind the teacher when he/ she needs the medication. The child should only carry the quantity needed for the school day. Where children carry inhalers, they should be competent to self-administer.

*Procedure for parents of children with long term illness requiring administration of medicine within school hours e.g. diabetes, severe allergies.

In the event of a child requiring taking medicines while in the care of the school, the following procedures will apply;


•Parents write to the Board of Management requesting permission for the administration of medicine during the school day, and outlining the procedure involved. Where children are suffering from life threatening conditions, parents should outline clearly, in writing, what can and cannot be done in a particular emergency situation, with particular reference to what may be a risk to the child.

•Written details should include the name of the child, name and exact dosage of medication, whether the child should be responsible for his/ her medication, the circumstances in which medication is to be given by the teacher and consent for it to be given, name of doctor to be contacted in emergency, when the parent/ guardian is to be notified and where he/ she can be contacted, parent/ guardians signature.

•Two members of staff are needed in order to administer medicine (in the case of absence).  Staffs are not obliged to undertake these responsibilities and teachers should not administer prescribed medication without specific authorisation of the Board.  Should staff agree to administer same, the parents/ guardians are required to indemnify the Board of Management and authorised members of staff in respect of any liability that may arise regarding the administration of prescribed medicines in the school.  The Board will inform the school’s insurers accordingly.  In as far as possible children should self-administer. A written record of the date and time of administration must be kept.

•Where permission has been given by the Board of Management for the administration of medicine, the smallest possible dose should be brought to school, preferably by the parent, with clear written instructions for administration, giving the name of the pupil.

•Parents/guardians are responsible for ensuring that adequate supplies of up-to-date medicines are available. The medicines will be kept out of reach of pupils in the school.

•Changes in prescribed medication (or dosage) should be notified immediately to the school with clear written instructions of the procedure to be followed in storing and administering the new medication.  

•Request for administration of medication should be renewed at the beginning of each school year.


Emergency Procedure


In the event of an emergency, teachers should do no more than is necessary and appropriate to relieve extreme distress or prevent further and otherwise irreparable harm.  Qualified medical treatment should be secured in emergencies at the earliest opportunity.


Where no qualified medical treatment is available, and circumstances warrant immediate medical attention, designated staff members may take a child to the doctor/ Accident and Emergency without delay.  Parents will be contacted simultaneously.


Where a child has a fall/ cut which is considered serious, an ambulance will be called.

Where a child has a fall/ cut which requires medical attention, and where it is safe to move the child, the parents/ guardians will be contacted.  Failing that, the child will be taken to the doctor / hospital as soon as possible by designated staff members. Staff in the school will continue to try and make contact with the parents/ guardians.


The school maintains an up to date Register of Contact details of all parents/guardians including emergency numbers. This is updated in September of each new school year.


Reporting Accidents in the School


Minor cuts and abrasions will be treated as outlined under ‘First Aid’.  It is expected that parents check plasters that the child may be wearing on return home from school.  General incidents will be reported to the class teacher.  Incidents of a more serious nature will be recorded in the Incident Book.  An accident report form will be filed where medical intervention is required.  Where a child receives a blow to the head, parents will be notified.  Staff should keep a record of how/ when this notification is carried out.


General Recommendations


We recommend that any child who shows signs of illness should be kept at home; requests from parents to keep their children in at lunch break are not encouraged.  A child too sick to play with peers should not be in school.


An Accident and Emergency Consent form is included in the General Medical Form completed by each parent on the enrolment of their child.




Roles and Responsibilities


The BOM has overall responsibility for the implementation and monitoring of the school policy on the Administration of Medication.  The Principal is the day to day manager of routines contained in the policy with the assistance of all staff members.  The Assistant Principal is the Safety Officer and is responsible for the maintenance and replenishment of First Aid Boxes.


Success Criteria


The effectiveness of the school policy in its present form is measured by the following criteria;


•Compliance with Health and Safety legislation


•Maintaining a safe and caring environment for children


•Positive feedback from parents/teachers


•Ensuring the primary responsibility for administering remains with parents/guardians


Ratification and Review Procedure


The policy will be reviewed regularly in the light of experience.  It will be reviewed by the full staff and Board of Management every two years.  

Next review of this policy will occur during the school year 2018.



Reviewed and ratified on: __________


Signed: _______________